Your child shouldn’t have to miss out: help with school trip costs

School trips can make a real difference to a child’s learning and wellbeing. New research from Hyundai Motor UK found that educational outings can boost children’s attention by 80%, curiosity by 75%, and happiness by 60%.

But for many families, the price can be a stretch too far. The same study reported that 40% of children across the UK have either missed out, or nearly missed out, because their parents couldn’t afford the cost. Teachers agree it’s a problem too. Most say cost is a barrier for both schools and families, even though the vast majority believe trips are essential for children’s wellbeing.

If you’re worried about paying for a school trip, there is support available.

Start with your child’s school

Your first step should be to speak to the school, confidentially if you prefer. Schools often have funding set aside to help families who need it, and they won’t want your child to miss out.

Here’s what you can ask about:

• Pupil Premium support – if your child qualifies for free school meals, the school may use this funding to cover trips, uniforms, or equipment.
• Discretionary funds – many schools have their own budgets to support families on low incomes.
• Voluntary contributions – trip payments are often technically optional. You can ask for a confidential waiver.
• Payment plans – you may be able to spread the cost into smaller, manageable instalments.

Check local and community support

You might also be able to get help beyond the school:

• Local authority schemes – some councils offer support or reimbursements for families on low incomes, so get in touch with your council.
• Community grants – local charities or trusts sometimes fund trips, especially in areas with higher unemployment.
• PTA support – Parent–Teacher Associations often keep funds aside to help families in need.

Charities that can help fund trips

Several UK charities offer grants to make sure children don’t miss out:

• Henry Smith Foundation – provides grants for day trips and short breaks, especially for disadvantaged or disabled children.
• Happy Days Children’s Charity – funds trips and holidays for children aged 3 - 17 facing challenges or living in deprivation.
• Ernest Cook Trust – offers outdoor essentials grants, of around £500, to support outdoor learning.
• Great British School Trip – provides bursaries and discounted experiences, prioritising schools with higher free school meal eligibility.
• Evolve Advice – runs the ‘get out!’ grant to help fund off-site learning.
• Jack Petchey Foundation – offers up to £1,200 for school trips in London and Essex.

Simple ways you can make trips more affordable

A few small steps can also help you manage costs:

• Plan ahead – ask for a list of trips early in the school year so you can save gradually.
• Encourage fundraising – events like bake sales or raffles can reduce costs for everyone.
• Look for discounts – some trips offer early booking deals or lower prices at quieter times.

If you’re struggling, don’t stay silent. Schools and charities want every child to have these experiences, and there’s often more help available than you might expect. A quick conversation could make the difference between your child missing out, or making memories that last a lifetime.